The Emerald Coast Veterinary Conference is a continuing education event unlike any other for veterinarians, veterinary technicians, students and practice personnel.

Schedule 2020

Wednesday, June 3

8:00A – 4:00P

Exhibitor Move-In

5:00P – 6:30P

Welcome reception in the exhibit hall with light snacks

Thursday, June 4

7:50A – 9:20P

Brunch

11:00A –11:20A

Break

Friday, June 5

6:30A – 7:00A

Early Morning Coffee

8:40A – 10:10A

Brunch

11:50A – 12:10P

Break

Saturday, June 6

6:30A – 7:00A

Early Morning Coffee

8:40A – 10:10A

Brunch

12:10P – 3:00P

Exhibitor Move-Out

General Information

Location & Accommodations
Sandestin Golf & Beach Resort
9300 Emerald Coast Parkway
Miramar Beach, FL 32550
800.320.8115

General Info 
In 2019 the Emerald Coast Veterinary Conference drew 725 attendees (veterinarians, practice managers & veterinary technicians–does not include exhibitors/spouses) from 34 states.  One-third of our attendees continue to be Practice Owners.

Hotel
ECVC has a contractual obligation to fill a guaranteed block of rooms at the Sandestin Golf and Beach Resort. Significant financial penalties will be assessed should ECVC fall short of the expected number of occupied guest rooms. By staying at the convention hotel you will enjoy the convenience of residing at the convention venue and to a far greater extent provide valued assistance in support of the ECVC’s financial obligations.  Call 800-320-8115 and mention the Emerald Coast Veterinary Conference when making reservations, or visit www.Sandestin.com/23L3SM.aspx

Exhibitor Contractor

Veal Convention Services will be the official decorator for the conference. After submitting your contract and fee to ECVC, an exhibitor kit will be sent electronically via email to you. Information about ordering electrical, shipping, etc. will be supplied in the exhibitor kit. Please note that the exhibit hall is carpeted.

Sponsorship Benefits

Emerald Level Sponsor – $25,000 (exclusive to one)

  • 8’ x 16’ booth plus a tabletop space upstairs in the
    Baytowne Conference Center
  • Ad on back cover Buyer’s Guide
  • Exhibit Hall early bird coffee (Thursday) acknowledged on signage
  • Exhibit Hall brunch (Thursday) acknowledged on signage
  • First choice of booth space
  • Advertising (pending approval from hotel) outside of the conference center
  • Logo on promotional materials
  • Logo on home page of ECVC website
  • Signage at registration
  • Opening session-acknowledged on signage, program book and recognition from podium
  • Sponsor salon – Full Day Thursday
  • Sponsor logo on hotel key cards
  • Sponsorship of CE track of your choice

Sapphire Level Sponsor – $15,000 (exclusive to one company*SOLD*

  • 8’ x 8’ booth plus a tabletop space upstairs in the
    Baytowne Conference Center
  • Ad on inside cover of Buyer’s guide
  • 2 complimentary Exhibitor Extra personnel registrations
  • Exhibit Hall early bird coffee (Friday) acknowledged on signage
  • Exhibit Hall brunch (Friday) acknowledged on signage
  • Logo on promotional materials
  • Logo on home page of ECVC website
  • Signage at registration
  • Sponsor salon – full day Friday
  • Second choice of sponsorship of CE track

Jade Level Sponsor – $7,500 (exclusive to one company)

  • Full page ad in Buyer’s Guide
  • Listing as sponsor in the ECVC meeting app
  • Exclusive breakfast sponsor on Sunday
  • Sunday breakfast sponsor acknowledgement on signage
  • 2 tables to display company literature/product during Sunday sessions and personnel may man the table
  • Logo on promotional materials
  • Logo on home page of ECVC website
  • Signage at registration

Opal Level Sponsor – $5,000 (exclusive to one company) *SOLD*

  • Full page ad in Buyer’s Guide
  • Listing as sponsor in the ECVC meeting app
  • Exhibit Hall early bird coffee (Saturday)
  • Exhibit Hall brunch (Saturday) acknowledgement on signage
  • Opportunity to provide lanyards (at sponsor’s expense)
  • Logo on promotional materials
  • Logo on home page of ECVC website
  • Signage at registration
  • Sponsor salon – full day Saturday

Ruby Level Sponsor – $2,500 (2 available)

  • 1/2 page ad in Buyer’s Guide
  • Logo on promotional materials
  • Logo on home page of ECVC website
  • Signage at registration
  • Choice of one (first-come, first served):
    o Attendee bag
    o Proceedings ( flash drive and printed)
    o Notepads (company to supply)

Topaz Level Sponsor – $1,000 (unlimited)

  • 1/4 page ad in Buyer’s Guide
  • Listing as sponsor-meeting app
  • Logo on promotional materials
  • Logo on home page ECVC website
  • Signage at registration
  • Sunday brunch supplier showcase (opportunity to provide materials for table, however no personnel allowed to man the table)
  • Sponsor ribbons for company registrants

Exhibitor Fees & Layout

By registering online for exhibit booths and sponsorships, you will be able to complete your contract, list your booth choices and pay your fee. Registration will be open to (1) 2020 ECVC sponsors first, (2) 2019 ECVC exhibitors and (3) first come, first served (4) other in order of payment received. If you have questions regarding this process, please contact the Adele Reed (334) 603-6227.

Booth Type

8×8 Standard Booth
8×8  Premium Booth

8×16 Standard Booth
8×16 Premium Booth

8×24 Standard Booth
8×24 Premium Booth

6′ tabletop display by upstairs class rooms in Baytowne Conference Center (Only available for Sponsors and/or Non-Profits)

Additional Booth Representatives, per meeting, per person

Opt in to ECVC Mobile App

Standard Rates

$1,850
$1,950

$3,700
$3,900

$5,550
$5,850

 

$850

 

$80

$50

Become an Exhibitor

Contracts and fees must be received no later than April 2, 2020 in order for the exhibitor’s name to be printed in the conference materials.

NOTICE: Sales are currently open to 2019 exhibitors until February 17th.

If your company was not an exhibitor with us in 2019, we will accept your application but your booth will not be assigned until sales close to 2019 exhibitors.

Still have questions?

Please contact ECVC Exhibit Sales:

 (334) 603-6227
[email protected]

Thank you to our 2019 Supporters!

Airgas Healthcare

AKC Reunite

All Vet Imaging/Mircrovet

American Veterinarians’ Insurance

Aratana Therapeutics

Auburn University College of Veterinary Medicine

B. Braun/CP Medical

Bank of America Practice Solutions

Bayer Healthcare

Blue Frog, LLC

Boehringer Ingelheim Animal Health

Carr Healthcare Realty

CEVA Animal Health, LLC

Choice Medical Systems, Inc.

Christian Veterinary Mission

clearonhold & Fragrant Solutions

Community Veterinary Partners

Companion Animal Health by LiteCure

Covetrus North America

CryoProbe

Dan Scott & Associates

Dechra Veterinary Products

Doctor Multimedia

Elanco Animal Health

Ellman, A Cynosure Company

ExeGi Pharma

Fujifilm SonoSite, Inc.

HDA Architects, Inc.

Heska

Hill’s Pet Nutrition

IDEXX Laboratories

Jorgensen Laboratories, Inc.

Kindred Bio

K-Laser

Merck Animal Health

Mg Biologics

Miller Veterinary Supply

MWI Animal Health

Nelson & Associates

Neogen

Nutramax Laboratories Veterinary Sciences, Inc.

Patterson Veterinary

Pavilion Compounding Pharmacy, LLC

Paws Whiskers & Wags

Paxxo Inc.

Pet Angel Memorial Center

PetCure Oncology

petMAP

Phoenix Research Industries Inc.

Practice Sales Advisors

Provet Cloud

PSIvet

Purina

RDC Tax and Accounting

Royal Canin USA

Sarstedt

Simmons & Associates, SE

Sound/Antech

Southeast Design

Southeast Medical Books

Southern Financial Consultants

Southern Veterinary Partners

Steris Animal Health

Supreme Digital Imaging Solutions

Taylors Pharmacy

Total Practice Solutions Group

Universal Imaging, Inc.

University of Georgia College of Veterinary Medicine

Van Beek Natural Science

VenomVet

Vet Ray Technology by Sedecal

VetCor

VetMatrix

VetScene

VetSource, Inc

Virbac Animal Health

Vortech Pharmaceuticals

Weave

Wedgewood Pharmacy

Zoetis

Zoetis Diagnostics