Schedule 2021
Wednesday, July 7
|
8:00A – 4:00P |
Exhibitor Move-In |
|
5:00P – 6:30P |
Welcome reception in the exhibit hall with light snacks |
Thursday, July 8
|
7:50A – 9:20P |
Brunch |
|
11:00A –11:20A |
Break |
Friday, July 9
|
6:30A – 7:00A |
Early Morning Coffee |
|
8:40A – 10:10A |
Brunch |
|
11:50A – 12:10P |
Break |
Saturday, July 10
|
6:30A – 7:00A |
Early Morning Coffee |
|
8:40A – 10:10A |
Brunch |
|
12:10P – 3:00P |
Exhibitor Move-Out |
General Information
Location & Accommodations
Sandestin Golf & Beach Resort
9300 Emerald Coast Parkway
Miramar Beach, FL 32550
800.320.8115
General Info
In 2019 the Emerald Coast Veterinary Conference drew 725 attendees (veterinarians, practice managers & veterinary technicians–does not include exhibitors/spouses) from 34 states. One-third of our attendees continue to be Practice Owners. We did hold the conference in 2020 but because of the extraordinary circumstances, it was not representative of our normal audience.
Hotel
ECVC has a contractual obligation to fill a guaranteed block of rooms at the Sandestin Golf and Beach Resort. Significant financial penalties will be assessed should ECVC fall short of the expected number of occupied guest rooms. By staying at the convention hotel you will enjoy the convenience of residing at the convention venue and to a far greater extent provide valued assistance in support of the ECVC’s financial obligations. View Booking Info Here.
Exhibitor Contractor
Veal Convention Services will be the official decorator for the conference. After submitting your contract and fee to ECVC, an exhibitor kit will be sent electronically via email to you. Information about ordering electrical, shipping, etc. will be supplied in the exhibitor kit. Please note that the exhibit hall is carpeted.
Sponsorship Benefits
Emerald Level Sponsor – $25,000 (exclusive to one)
- 8’ x 16’ booth plus a tabletop space upstairs in the
Baytowne Conference Center - Ad on back cover Buyer’s Guide
- Exhibit Hall early bird coffee (Thursday) acknowledged on signage
- Exhibit Hall brunch (Thursday) acknowledged on signage
- First choice of booth space
- Advertising (pending approval from hotel) outside of the conference center
- Logo on promotional materials
- Logo on home page of ECVC website
- Signage at registration
- Opening session-acknowledged on signage, program book and recognition from podium
- Sponsor salon – Full Day Thursday
- Sponsor logo on hotel key cards
- Sponsorship of CE track of your choice
Sapphire Level Sponsor – $15,000 (exclusive to one company)
- 8’ x 8’ booth plus a tabletop space upstairs in the
Baytowne Conference Center - Ad on inside cover of Buyer’s guide
- 2 complimentary Exhibitor Extra personnel registrations
- Exhibit Hall early bird coffee (Friday) acknowledged on signage
- Exhibit Hall brunch (Friday) acknowledged on signage
- Logo on promotional materials
- Logo on home page of ECVC website
- Signage at registration
- Sponsor salon – full day Friday
- Second choice of sponsorship of CE track
Jade Level Sponsor – $7,500 (exclusive to one company)
- Full page ad in Buyer’s Guide
- Listing as sponsor in the ECVC meeting app
- Exclusive breakfast sponsor on Sunday
- Sunday breakfast sponsor acknowledgement on signage
- 2 tables to display company literature/product during Sunday sessions and personnel may man the table
- Logo on promotional materials
- Logo on home page of ECVC website
- Signage at registration
Opal Level Sponsor – $5,000 (exclusive to one company)
- Full page ad in Buyer’s Guide
- Listing as sponsor in the ECVC meeting app
- Exhibit Hall early bird coffee (Saturday)
- Exhibit Hall brunch (Saturday) acknowledgement on signage
- Opportunity to provide lanyards (at sponsor’s expense)
- Logo on promotional materials
- Logo on home page of ECVC website
- Signage at registration
- Sponsor salon – full day Saturday
Ruby Level Sponsor – $2,500 (2 available)
- 1/2 page ad in Buyer’s Guide
- Logo on promotional materials
- Logo on home page of ECVC website
- Signage at registration
- Choice of one (first-come, first served):
o Attendee bag
o Proceedings ( flash drive and printed)
o Notepads (company to supply)
Topaz Level Sponsor – $1,000 (unlimited)
- 1/4 page ad in Buyer’s Guide
- Listing as sponsor-meeting app
- Logo on promotional materials
- Logo on home page ECVC website
- Signage at registration
- Sunday brunch supplier showcase (opportunity to provide materials for table, however no personnel allowed to man the table)
- Sponsor ribbons for company registrants
Exhibitor Fees & Layout
By registering online for exhibit booths and sponsorships, you will be able to complete your contract, list your booth choices and pay your fee. Registration will be open to (1) 2021 ECVC sponsors first, (2) 2020 ECVC exhibitors and (3) first come, first served (4) other in order of payment received. If you have questions regarding this process, please contact Adele Reed (334) 603-6227.
Booth Type
8×8 Standard Booth
8×8 Premium Booth
8×16 Standard Booth
8×16 Premium Booth
8×24 Standard Booth
8×24 Premium Booth
6′ tabletop display by upstairs class rooms in Baytowne Conference Center (Only available for Sponsors and/or Non-Profits)
Additional Booth Representatives, per meeting, per person
Opt in to ECVC Mobile App
Standard Rates
$1,850
$1,950
$3,700
$3,900
$5,550
$5,850
$850
$80
$50
Become an Exhibitor
Contracts and fees must be received no later than June 1, 2021 in order for the exhibitor’s name to be printed in the conference materials.